Adding a delegate in Outlook allows someone else to manage your emails and calendar on your behalf. This can be very useful if you have an assistant or need someone to handle your scheduling. Here’s how you can do it in both the classic and new versions of Outlook.


For Classic Outlook

  1. Open Outlook: Start by opening your Outlook application.
  2. Go to File: Click on the File tab in the top left corner.
  3. Account Settings: Select Account Settings and then choose Delegate Access.
  4. Add a Delegate: In the Delegates dialog box, click Add.
  5. Select a Delegate: Choose the person you want to add as a delegate from the address book and click Add.
  6. Set Permissions: You can now set the permissions for your delegate. You can allow them to read, create, and modify items in your mailbox and calendar. Click OK when you’re done.



For New Outlook

  1. Open Outlook: Launch the new Outlook application.
  2. Go to Settings: Click on the Settings icon (usually a gear icon) in the top right corner.
  3. View All Outlook Settings: Scroll down and click on View all Outlook settings.
  4. Mail Settings: Navigate to Mail > Accounts > Delegate Access.
  5. Add a Delegate: Click on Add a delegate.
  6. Choose a Delegate: Enter the name or email address of the person you want to add and select them from the list.
  7. Set Permissions: Choose the level of access you want to grant. You can allow them to read, create, and manage your emails and calendar events. Click Save to apply the changes.


Tips for Managing Delegates

  • Review Permissions Regularly: Make sure to review and update the permissions of your delegates regularly to ensure they have the appropriate level of access.
  • Communicate Clearly: Let your delegates know what tasks they are responsible for and how they should handle certain types of emails or calendar events.
  • Security: Ensure that your delegates are aware of any security protocols they need to follow, especially if they are handling sensitive information.